Microsoft Lists

At Ignite 2021, Microsoft announced many great new features to the Microsoft 365 app Lists. Getting organized and on track, for yourself or your team, has never been easier. Flexible, easy to create, and customizable, Lists can track and organize based on the type of information you want to track or the level of automation and formatting that you want to build in.

Board View

Lists data in Board View utilizes Kanban board’s efficiency of work and process flow. Board View easily facilitates tracking items that are moving forward in a process or workflow by simply dragging and dropping the display card to its appropriate stage in the process or workflow within its vertical column. Columns are configured from the data in your list, and you can configure which columns will display which cards and the order that you want them to be displayed in.

Creating a Board View

1. Go to your List;
2. Select the View drop-down list;
3. Choose Create New View;
4. Name your view;
5. Select Board under the Show as section;
6. Organize your board by Choose a column drop-down menu;
7. Choose how you want the columns to be organized with one of the three options: Create a new column to organize by, Priority, and Progress;
8. Your Board View is now created and ready for user consumption.

Users can drag and drop card items displayed on the board and can move them as they move through the different phases and stages of the workflow. The values of the columns will automatically update to reflect these changes.

Modern Lookup Columns

Centralizing lists that contain information you frequently use while providing easy maintenance at the team level, Modern Lookup Columns allow you to connect a list to a column from another list on your site. After connecting the lists, you can easily search for other information to include in your new list.

Create and View Lists from the SharePoint App Bar

From within the SharePoint app bar, not only will you be able to start creating lists as an action, but you will also be able to view these lists. From anywhere within SharePoint, one can now stay in the workflow by jumping straight into the list viewing or creation process.  

Microsoft Lists Rich-Text Editor (RTE) Update

In Grid view, List text columns can easily be edited with the new rich-text editor. Formatting can be easily applied, and changes can be undone before being finalized.

Microsoft Lists Improved Link Sharing

Like files, Lists can now be shared in the manner that you prefer with link-sharing capabilities. Link sharing settings include who you want your Lists to be shared with, including Anyone with the link, People within Your Organization, People with Existing Access, and Specific People. In addition to specifying your audience, you can decide who Can Edit Items, Set Expiration Date, and Set Password.

Microsoft Lists for Androids

Like Microsoft Lists for iOS, Lists for Android will allow you to access your recent and favourite lists, view, edit, and organize list items, create a new list with a template, and scan and upload documents as attachments to the items.

Microsoft Lists Offline

Working with Lists has never been more convenient. With the OneDrive sync app installed on your device, the Lists that you work with will now be automatically synced to your Windows device. Working offline, you can load, view, and edit list data with speed regardless of the number of items in the view or indexed columns as views are not throttled inside your sync lists.

Create in Office.com

Lists can now be Created in Office by clicking on the plus (+) sign in addition to documents, presentations, spreadsheets, forms, quizzes, pages, and notebooks. Your newly created List can be accessed from the recent, favourite, and shared sections.

Lists and Power Platform

Customizing List templates can be designed by programming in the Power Platform for the app experience while List rules can be pre-created for use when a new List is created.

Microsoft Lists, built upon the SharePoint platform, brings additional power to collaboration whether online or offline, on iOS, macOS, Windows, or Android platforms.